> ## Documentation Index
> Fetch the complete documentation index at: https://docs.rovax.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating a Knowledge Base

Creating a Knowledge Base in Timely.ai is a straightforward process.\
Each base can hold multiple items and serve as a reusable knowledge layer for different Agents or Squads.

***

## 🪄 Step 1 — Open the Knowledge Module

1. Navigate to **Builder → Knowledge**
2. Click **New Knowledge Base +** in the top-right corner.

***

## 🧠 Step 2 — Define the Base

In the **Add Knowledge Base** window:

* **Name:** Choose a clear and descriptive title (e.g. *Support FAQs*, *Internal Docs*, *Sales Playbook*).
* **Description (optional):** Add internal notes for organization or context.

Click **Create Knowledge Base** to finalize.

Your new base will now appear in the list.

***

## 📚 Step 3 — Add Items

Each Knowledge Base can contain multiple items, which are the actual content sources.

Click **Add Item +**, then select one of the following:

### 📝 Text

* Ideal for FAQs, structured guides, or internal definitions.
* Paste up to **1,000,000 characters** of content.
* Click **Update** to save and start training.

### 📄 PDF

* Upload a `.pdf` file from your computer.
* The platform will automatically extract, process, and index the text content.
* Click **Add** to confirm.

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## 🔄 Step 4 — Training & Status

After adding content, the system automatically begins **training** — converting text into vector embeddings for retrieval.

| Status         | Description                                |
| -------------- | ------------------------------------------ |
| **Pending**    | Waiting to start training.                 |
| **Processing** | Data is being analyzed and embedded.       |
| **Completed**  | Training finished successfully.            |
| **Failed**     | An issue occurred; edit or retry the item. |

You can hover over the **Status** indicator to view detailed information.

***

## 🧩 Step 5 — Update or Manage

At any time:

* Click the **Edit (✏️)** button to rename or update the base description.
* Click the **⋮** menu beside an item to edit, delete, or retrain it.
* Adding new items will automatically trigger training again.

***

## 💡 Tip

Keep content concise, clean, and well-structured.\
Use consistent headings and avoid redundant data to improve embedding quality and retrieval precision.